2020 - 2021
Overview of Academic Policies & Procedures
Course work finished within thirty (30) days after the end of each semester is acceptable by the President's approval only. After the thirty days, any course with incomplete course attendance, that is classroom hours not made-up, and/or with incomplete assigned work will be considered Incomplete and graded with an F or I. It will be up to the President to determine if the Course will need to be retaken or any further extension may be given such in a case for Internship/Externship where the student was not able to obtain the required number of hours through no fault of their own. This may be a case due to a health condition the student was unable to perform during the required timeframe. All courses below the 70% minimum requirement will need to be re-taken. Repeat courses may only qualify once for financial assistance.
For financial aid purposes, whether it be in the form of a scholarship or federal aid, a student must maintain at least an overall GPA of 2.5. A student can be placed on a Warning at Mid-term or at the end of the semester. If the student does not improve their GPA by the end of the semester, the student is then put on Probation. If the student fails to bring up their GPA to 2.5 or greater by the next mid-term or end of a semester (to which comes first) the student will not be eligible for financial aid. Students whose GPA had fallen below the minimum, who then later raise their GPA above the required standard, can re-establish their eligibility for aid as long as they meet the minimum standards. Students who have been denied aid or attendance due to a GPA below the minimum standards may be granted aid or reinstatement on an appeal basis. Students are issued a Student Advisement Form allowing for an appeal process to begin.
Students will be evaluated throughout the semester on both participation and quality of academic and hands-on lessons. At Mid-term and at the end of each semester, the student will see a written summary of their current progress and grades. A student who is making unsatisfactory progress at the end of this grading period (Semester) shall be placed on Warning for the next grading period. If the student on Warning achieves satisfactory progress for the subsequent period but has not achieved the required grades for overall satisfactory progress, the student will be placed on Probation for one more grading period. Students are issued a Student Advisement Form where they can accept or appeal the Probation Status. If the student fails to achieve satisfactory progress for the first probationary grading period, the student’s enrollment may be terminated. An appeal process is provided for, and only with success may such action be taken.
Student grievances shall be taken seriously, and efforts shall be made to resolve the grievance. UCHA encourages students to first speak directly with their instructor or individual who is involved with the concern. If the grievance remains unresolved, the student can then submit a written statement to the UCHA President. All discussions regarding the grievance shall be private and confidential. The student’s grievance will be reviewed, and a determination will be made in writing by the UCHA President. Unusual and/or extenuating circumstances, including but not limited to illness, injury, severe mental or emotional stress, and/or physical or mental hardship may be considered when processing the student’s grievance.
If a grievance remains unresolved to the satisfaction of the student after it has been processed through the UCHA President, the student may contact, as appropriate, the Nebraska Department of Health Massage Therapy Program in Lincoln Nebraska; the Program Director of Nebraska Postsecondary Private Career Schools at the Department of Education in Lincoln Nebraska; or ABHES, Accrediting Bureau of Health Education Schools in Falls Church, VA.
A Repeated Course is a course taken a second time and could affect a student’s cumulative grade point average. Repeated courses will count toward the minimum number of hours to be completed per semester but will not affect the cumulative credit hours completed.
A Non-Punitive grade is a course being graded as the student either satisfactorily passing (credit) or failing (non-credit). The course will count toward the minimum number of credit hours to be completed but will not affect the student’s GPA.
Testing Out of a class is allowed provided the student has received credit at another post-secondary school. The student must demonstrate to the President a high qualitative knowledge of the subject matter which meets a minimal of 90 – 100% of UCHA requirements.
Transfer Credits for courses taken from previous post-secondary schools may be considered when determining a student’s compliance with UCHA’s Satisfactory Academic Progress Standards. Transfer hours will be included in the number of hours completed toward the student’s completion of the program. The student must provide an original (official seal and signature) academic transcript from the college attended which will be reviewed by the President of UCHA. The final determination of the required content of a transfer course and acceptance of the credit toward the UCHA program will be determined by the President. Noncredit remedial courses will not count towards the minimum number of credit hours to be completed.
Maximum Time Frame
A student is allowed a maximum time frame not to exceed 150% of the published length of the educational program. The UCHA Diploma program is a 1000 clock hour program, divided into semester increments over a 12-month period. A full-time UCHA Diploma student to be in compliance will not exceed an 18-month time frame. This maximum time frame or pace will be evaluated at the end of each semester. Students are informed on their end of semester Grade Report to the number of credits they have registered for and to the number they have successfully completed. Warnings will be issued to any student that is not meeting the 150% time-frame. Program Termination will be issued once they have gone past the 150% time-frame from their final semester. The UCHA Associate Degree Program because it is a 20-month program, has a maximum time frame of 30 months for a full-time student. This maximum time frame or pace will be evaluated at the end of each semester.
The Hellerwork Program is an 18-month program whereas the maximum timeframe would be 27 months. This maximum time frame or pace will be evaluated at the end of each semester with appropriate warnings or termination. A less than full-time student maximum time frame will be calculated using the 150% rule according to their program length. For example, a student who attends with a part-time status where the program might take 24 months, would have 36 months. This maximum time frame or pace will be evaluated at the end of each semester with appropriate warnings or termination.
If a student does complete a program within the stated overall (Full Program) maximum time frame he/she will be terminated from the program. They would have to re-apply and if accepted, become a Re-Start status student. Repeated courses will be included in determining the maximum time frame.
System Description for Evaluating Program Success
It is important to establish measurable criteria for each program to adequately measure a student’s performance. It is also important that the student understands what this criterion is before the onset of the program. This should be formulated as an objective. This may be something as objective as attendance and participation. Participation can be marked from a daily observation as far as dialogue, questions, or hands-on performance from the student. It can be evaluated on student’s readiness as far as being prepared with the required equipment, completion of assignments. Quizzes or tests (inventories) can be administered. It is recommended that in the case of a failing score on a test that the student is given an opportunity to retake the same test/inventory. The student can be given an average of these two scores for their final grade. This may ensure better learning.
Each student’s name needs to be recorded in the grade book. The name of the course, dates for the duration of the course, and the particular semester (i.e., Fall Semester 2002) are recorded in the heading area. Mark grades or a mark for completion for each of the criteria are recorded. The grading percentages (or worth) for each criterion must be clear to the student. A Course Rubric will be used in all classes. In 2009, UCHA Faculty established the use of Rubrics, where clear objections and outcomes are detailed for the student. A final grade must be reflected in the grade book. Attendance must be kept by listing the date of each class period with a mark showing present or absent. UCHA has adapted this methodology within its online Classroom Management Program. To date, starting in June 2015, Schoology Enterprise has been implemented. At the end of each semester, a paper copy is made of the Final Grade Report. This report is placed in the student’s permanent file. Students report back in writing to whether they agree, or disagree with their grade. The student grade appeal process is provided.
All Grades are kept both electronically in a Master Grade Document stored in the UCHA main computer which is backed up to a cloud-based platform. All grades are also stored in the Schoology learning management system (LMS). All grades are kept in hard (paper) copy in the Permanent student file. Community Service course is evaluated by attendance and Feedback Reports from the site supervisor. All reports are reviewed before determining a grade. Intern/Externships are evaluated by supervisors Weekly Feedback Form and Client Feedback Form. Specific criteria are set out by the State of Nebraska for evaluation for the Final Practicum.
As a clock-hour program, any time absent from the program needs to be made up and turned in to the instructor before receiving credit for the course. For each absence, the student will complete the Absence Occurrence/Withdrawal Form. This Form is given to students at Orientation. To receive course credit the student will need to consult with the instructor and decide on acceptable makeup material and time. This will be recorded on the Form and returned to the instructor when completed.
During each 16/18-week period of study (a Semester) students can have a maximum of two absences. All partial absences (i.e., being tardy/ten minutes late, leaving early or missing any part of a class) will be recorded in the instructor's attendance/grade book. The third occurrence of being tardy or leaving early will constitute one absence occurrence.
The third occurrence of being absent for a class period will result in the student automatically withdrawing from that individual class unless the instructor and the President have pre-approved a plan for an individualized course of study.
Attendance at internship appointments and community service events is essential. Such absence will be reported to the President and appropriate action will be taken (i.e., one occurrence will result in the student being placed on probation and multiple absences can result in withdrawal from the program).
Students withdrawing from a course will fill out the Absence occurrence/Withdrawal Form and submit to the instructor. By withdrawing from a course the student will be required to retake it in its entirety before the extended student status expires. (Extended status guidelines are 18 months from the start date for diploma students; 30 months from the start date for associate degree students; 27 months from the start date for the Hellerwork Program.)
A repeated course is a course taken a second time and could add to a student's cumulative grade point average. Repeat courses will count toward the minimum number of hours to be completed per semester, but not affect the cumulative credit hours completed on the final transcript.
UCHA Drop/Add/Swap Policy
Courses can be added, dropped, or swapped without penalty within the required UCHA time frame. ‘Without penalty’ refers to grades and any tuition monies. Tuition monies paid or awarded from Financial Aid will be returned or adjusted accordingly.
Classes can be dropped within 10 days from the first day the class meets. Notification by the student must be done in person with the UCHA President or in writing, addressed to the UCHA President. The letter must be received by the President within this 10-day period.
Adding or Swapping a Course can only be done with the approval from the receiving Teacher and UCHA President. Adding or Swapping a Course must be done within 5 days from the Semester start date.
The first six-weeks of the program(s) is a probationary period, during which a student may be dismissed due to academic performance or due to any behaviors that violate the policies or values of the college. After a six week period, a student’s probation may be extended or reinstated due to academic performance or violating policies that do not immediate dismissal. If a student is placed on the probationary status they will be given a notice. The notice in the Student Advisory Record will detail which behavior needs to be implemented or discontinued within a specific time period. If the student complies with the requirements of the Student Advisory Record the probation will be removed as defined in the Advisory Record.
Students will be dismissed for: non-payment of tuition and fees; unsatisfactory academic performance; violating UCHA policies or falsifying information during the application process. All students are expected to maintain good moral conduct and adhere to all municipal, state, and federal laws. Any violations, disruptive or disrespectful behavior may subject the student to dismissal. The President has the right to expel, to suspend, or to place a student on probation when in the Director’s judgment a student’s actions contradict professional ethics or UCHA policies. All members of the school are responsible for bringing any questionable conduct to the attention of an instructor or the Executive Director/President. If the Executive Director/President finds merit to a complaint, then the student concerned will either be dismissed or will receive a notice detailing the issues in the Student Advisement Record, which need to be addressed during probationary status. The Student Advisement Record will remain on file.
Termination by the institution will be considered to have occurred no later than seven class days after 1. The student has officially withdrawn from the school, based on the published guidelines of official withdrawal, or 2. The last date of academically related activity, which may include recorded attendance, projects, clinical experience, or examination.
Students dismissed due to non-payment will be readmitted once the tuition bill is made current. Attendance policies will still apply. If more than three months have passed since the last day of attendance the student will be subject to the current tuition rate charged to new students. Students dismissed for academic/other reasons may submit a new application form and application fee and they will be reviewed on a case-by-case basis. If Federal Financial Aid was used in the previous enrollment, the student will not be eligible for Federal Financial Aid on readmission.
Cancellation or Withdraw notices are to be sent by certified mail, return receipt.
The student may cancel enrollment within three business days of signing the Student Agreement Form with a full refund of all monies paid towards registration and prepaid tuition. Subsequent to this three-day cancellation period, an applicant requesting cancellation prior to the start of classes are entitled to a refund of all monies paid less $150.00.
In the event of a withdrawal or termination, regardless of whether it is instigated by student or college, the student is obligated to pay for prorated tuition and fees based on that portion of the program which the student has attended (as determined by the last day of attendance), plus a $500.00 administrative charge. For a student who withdraws after completing 60% of a semester, the College may retain the entire contract price for that semester. The College has 14 calendar days from the date of withdrawal to return tuition and fees owed to the student less any outstanding balances owed to the store or college. The termination date for the computation of refund is the last date of actual class attendance by the student. All educational supplies and equipment (ie. Books, massage tables) are non-refundable.
Graduation Policies-Receiving Diploma and Transcripts
The student will receive transcripts for completed course work. Transcripts will be issued within five (5) business days from the school receiving your request in writing. Additional transcripts may be ordered following graduation, by mailing or delivering a $20 payment. A Diploma and transcript for successfully completing the program will be issued to a student upon:
Passing the comprehensive cumulative exam
Fulfilling all the financial requirements of the school
Returning any loaned materials belonging to the school
Achieving the required grade point averages and academic requirements.
Passing the college’s practical exam
Completing an “Application for Commissioning of Hands”, verifying current information
Completing the “Student Exit Interview Survey” to provide feedback on their UCHA experience
Students, who do not follow guidelines and policies of UCHA, their massage instructor, or Supervisor, in relation to their clinical practice of massage, will be either placed on probation or dismissed from the program. Students will review internship policies, in more detail, before they begin their internship. An internship can be completed either through the College’s student clinic or through a pre-approved community-based site. Students must agree to and practice the following guidelines for their practice of massage as a student intern:
Students will not set a price or collect any fees for their practice of massage.
Students will not advertise or promote themselves as a licensed or certified professional therapist.
Students will not practice massage on the general public unless in a supervised setting approved by the college.